PPVC Pulse

Pet Protection Veterinary Clinic (PPVC) is a real vet clinic in Dasmariñas, Cavite — dogs and cats, surgeries and vaccinations, open 7 AM to 10 PM. Behind the counter it has the same problem every small clinic has: attendance on trust, payroll by hand, supplies counted from memory.

PPVC Pulse is the clinic's operating system. Staff clock in at a shared front-desk tablet — by PIN or by face, with recognition running entirely in the browser — and everything downstream follows: timesheets, payroll with PDF payslips, schedules, leave, emergency callouts, and inventory down to the crash cart. And because a time clock is nobody's favorite coworker, every teammate gets an illustrated cat or dog companion whose mood mirrors their attendance. It's a Gen-Z-friendly attendance system that would rather make you smile than make you nervous.

Start where a pet owner does. The public site sells the clinic, not the software: services, the vets themselves, five years of history, and the Royal Canin partnership — with Staff sign-in tucked where only the team will look for it. Everything past that button is the operating system this story is about.

The app is deliberately bigger than a punch clock. One login (there are 4 roles — admin, staff, kiosk, and a client role already in the schema) covers the operations a clinic actually runs on:

The design decision everything else hangs on: phones cannot clock in. The staff app has a clock-in button, and it is deliberately inert — it tells you to walk to the front desk. That single constraint kills remote punching and buddy punching without a single accusatory feature.

The kiosk's face recognition runs on face-api.js with self-hosted models — matching happens in the browser on the tablet, no cloud vision API, no photos stored anywhere. What's kept is a numeric descriptor: “stored as a math fingerprint on this device — never a photo,” as the enrollment screen puts it. PINs get the same respect: they're bcrypt hashes checked inside Postgres by security-definer RPCs, so a hash never travels to the client at all.

Every teammate picks a companion — an illustrated cat or dog with a name like Mochi or Coco — and the companion's mood is a live render of their attendance. On time and it beams; late and it looks gently concerned; clock out and it waves “see you next shift.” Streaks (“days on time · personal best”) give the Gen-Z crowd something to protect, and admins can send a nudge — “a friendly notification, never a penalty.”

The rule that makes it work is the one the code calls kindness:

Admins get the whole clinic on one screen: live coverage against target, who's on duty right now, and the queues that need a decision — clock-in approvals, leave requests, emergency acknowledgements.

Payroll is where trust is won or lost, so nothing is a black box. Each role carries an hourly rate with multipliers for overtime, holidays, rest days, and night hours; individuals can have per-hour overrides and one-off adjustments; and the register shows exactly how every peso was computed before anyone hits finalize — which is audited, guarded against un-finalizing after payment, and ends with PDF payslips sent straight from the app.

Clinic inventory isn't office supplies — it's anesthetics, vaccines, and the emergency drugs that have to be findable in seconds. Every item carries a quantity, an expiry date, and a physical location as specific as “Crash Cart · Drawer 2.” Expiring and low-stock items surface at the top, and the kiosk's Find supplies button answers the 2 AM question — where's the epinephrine? — without waking anyone up.

Staff live in the phone app (Capacitor ships it as native iOS and Android with push notifications) — but it's deliberately view-only for attendance. They see their companion, shift, streak, payslips, and alerts; they request leave; and when the red button goes off, they acknowledge an emergency callout. The one thing they can't do from bed is clock in.

Admins get the same pocket treatment — the whole clinic view, staff records, inventory, and the Emergency button that pages one doctor or the entire team, from wherever they're standing.

The fourth role in the schema — client — is the roadmap. The same backbone that reminds a technician about their shift can remind a pet owner that Mochi's next vaccination is due, hold vaccine records, and book visits. And nothing in the system knows it's a vet clinic except the artwork: kiosk attendance, kind streaks, payroll, and located inventory fit any small business that runs on shifts and shelves.